ENTRY FEE
Per team entry fee - $550.00. Other local tournaments the same weekend are charging over $600.00 per team. Entry fees are paid through AES and will include a 3% processing fee. Registration opens October 1, 2024 @ 9:00 AM on AES.
REFUNDS
Prior to 12/15/2024 at 3:00 PM - full refund less a $100 cancellation fee. After 12/15/2024 at 3:00 PM - no refund of any kind, for any reason. Credit card processing fees paid through AES are always non-refundable - for all events, in all circumstances.
LODGING & THINGS TO DO
CEVA's official housing partner - THS - has a landing page with local hotel information. The Eugene, Cascades, & Coast Sports Commission also has information on hotels and local attractions on their website.
SCHEDULE
14s - AM Waves (8:00 AM start each day).
16s - PM Waves (3:00 PM start Sat/Sun, 12:00 PM start Mon).
Facilities open at 7:15 AM each morning.
Teams are guaranteed eight matches - including two on Monday.
*Monday schedule subject to change.
CEVA reserves the right to alter Monday's PM schedule and match formats based on facility usage and to ensure teams are able to leave at a reasonable time.
ROSTERS
Each team must turn in a paper copy of their SportsEngine Governing Seasons roster to the official on their court prior to their first match. AES rosters are not required to be uploaded. There are no formal coaches' meetings. See an example of a legal roster here.
ACCEPTANCE
Acceptance is based on the timestamp of your registration in AES and if you have paid the registration fee. This tournament accepts payments on an "OK To Pay" model. If a team registers and they fall within the tournament capacity, AES will change the team’s status from “Pending” to “OK To Pay" within 1 business day. This will open up the payment portal. Once this status changes, you will have 48 hours to submit payment. Once payment is submitted, your status will be changed to “Accepted.” Failure to submit payment within 48 hours results in the registration being rejected and the team being moved to the end of the waiting list. Registration for events is still first-come, first-served. The timestamp of your registration in AES still matters under this policy.
JERSEYS
Teams are encouraged to show their red/white/blue spirit throughout the weekend. Jerseys and personal equipment of players & coaches may not be of a political nature (e.g., advertising a political candidate). You may not use glitter or anything else that may get on the floor. Numbers must still be visible and within regulations. Liberos must still be in clearly contrasting colors.
WORK TEAMS
Work teams are expected to provide an R2, table crew, and line judges. An R1 will be provided on all matches. Coaches must either serve as the R2, or be courtside, for all work assignments.
AES NOTES
The CEVA office does not have access to the individual AES accounts of clubs. It is your responsibility to understand how to access AES and how to register for events. The CEVA office also does not control the technical capabilities of the AES system.
STAFF CONTACT
Presidents' Day Weekend Cody March - Executive Director cody@cevaregion.org
